19-24 July 2020
Royal Conservatory of Music
America/Toronto timezone
Registration is now open!

Registration

Register for ICAP 2020

To register as ICAP 2020 delegate, please follow this link to the ICAP 2020 registration sitemanaged by Venue West, the conference organizer for ICAP2020. Some additional information about what to expect is as follows. Note that this link will provide registration only: abstracts will be submitted separately.

Click here to read about visa information and invitation letters.

Click here to book your accommodation and learn about travel discounts.

Abstract submission will be managed separately though the Indico portal, starting on 1 April 2020. Each registrant may submit one poster abstract. However, delegates are not required to present a poster - registration is the only requirement for attending ICAP.


Information about ICAP registration

Registration Fees

All fees will be charged in Canadian dollars. (Approximate USD equivalents are given for reference, using a 0.76 conversion rate.)

Registration Category

Early Bird rate

Until May 15, 2020

Standard rate

From May 16 
to July 6, 2020

Late rate

From July 7 
to July 24,2020

Welcome Reception

Banquet Dinner*

Full

$750 CAD

(~$570 USD)

$850 CAD

(~$650 USD)

$950 CAD

(~$720 USD)

Included

$95 CAD

(~$72 USD)

Student

$370 CAD

(~$280 USD)

$470 CAD

(~$360 USD)

$570 CAD

(~$435 USD)

Included

$95 CAD

(~$72 USD)

Accompanying person

 

 

 

Free with Delegate registration

$95 CAD

(~$72 USD)

*Banquet Dinner cost is subject to 13% HST tax.

Full Delegate and Student registrations include

  • Delegate materials
  • Welcome Reception on Sunday, July 19, 2020 at RCM
  • Admission to all oral sessions and exhibits at the RCM
  • Admission to poster sessions at the Hart House (Monday, Tuesday, Wednesday)
  • Coffee breaks on Monday – Friday
  • Access to the Public Lecture on Tuesday, July 21, 2020
  • Closing Reception on Friday, July 24, 2020 at RCM

Student Delegates

In order to receive the Student registration rate, you will need to provide your institution’s name, expected year of completion, supervisor’s name and supervisor’s email address during registration. Please note that if you are a postdoctoral fellow, you must register at a Full Delegate rate.

Payment Information

All registration fees may be paid by credit card (Visa or MasterCard), by Bank Transfer or by cheque (payable to Venue West Conference Services). To be eligible for the early bird rate, payment must be received no later than May 15, 2020. Registrations are not confirmed until payment is received in full. Post-dated cheques will not be accepted. Any bank charges incurred (including not-sufficient-funds (NSF) fees and any credit card charge backs for challenged registrations) must be paid by the sender.

Credit Card Payments Online

The preferred method of payment is via credit card, and results in an instant confirmation of a delegate attendance. Accepted credit cards are MasterCard and Visa. All transactions by credit card will appear on your statement as payment to Venue West Conference Services.

Bank Transfer

Bank Transfer details will be sent upon registration.

Cheque

Your registration is incomplete until your cheque is received! Please indicate the name of the delegate on (or with) your cheque that you registered online. Please address the cheque to Venue West Conference Services and mail it to the address below:

ICAP 2020 Secretariat
c/o Venue West Conference Services
Suite 301 – 1040 Hamilton Street
Vancouver, BC, V6B 2R9
Canada

Acknowledgements

Your registration and payment will be acknowledged via email with confirmation of your requirements according to your registration form.

Cancellation Policy

Cancellations are permitted until June 14, 2020. Registrants will receive a full refund less a CAD $100 administrative fee. Cancellations must be submitted in writing to Venue West Conference Services no later than June 14, 2020. For visa application denials, the cancellation policy will be extended by one month to July 14, 2020 provided you started your application no later than April 15, 2020.  Applicants must provide proof of the visa application stating the submission date and the denial letter to receive a refund. Registration transfers to another person are permitted and must be submitted in writing.