- Do I need to be vaccinated to attend this conference in-person?
Proof of vaccination is required to enter Canada, but not enforced by the University of Toronto as of May 2022. (You may optionally upload your proof of vaccination during registration, in case local health regulations change again before the meeting.)
Yes, you will be required to show proof of vaccination to gain access to the event. To reduce line-up onsite, we ask you to upload your proof of vaccination in the registration system. You do not need to provide such proof as soon as you register; however, we request that you do so before July 6. Otherwise, you will be required to provide proof at the registration desk in order to obtain your conference badge.
- Are medical or religious exemptions permitted, in lieu of proof of vaccination?
No, in order to protect all attendees, medical and religious exemptions are not permitted. Anyone who cannot attend in person is of course still welcome to register for virtual attendance of the conference.
- When does registration open for the virtual conference?
May 25, 2022
- How big should printed posters be?
Posters should have a "landscape" aspect ratio, and fit on a standard 8ft-by-4ft poster board, i.e. roughly 2m by 1m. The actual board dimensions are 3 ft 9 inches high x 7 ft 9 inches wide, ie 114 cm high x 236 cm, and your poster needs to be a bit smaller than that to fit. Of course, they can be much smaller too... no need to fill the space.
- Are meals included in the in-person conference?
No, due to the planning complexity of our event and uncertainty about COVID-19-related restrictions in July 2022, no meals will not be offered. The conference site is adjacent to many restaurants, allowing convenient lunch and dinner options. We will host a welcome reception and a farewell event, both with light snacks.
- What happens if I test positive for COVID-19 and I can no longer attend the conference?
We encourage everyone to obtain insurance that covers you for this potential scenario. Registration fees will not be reimbursed after the cancellation deadline.
- What is the cancellation policy for registration?
Cancellations are permitted until June 15, 2022. Registrants will receive a full refund less a CAD $100 administrative fee. Cancellations must be submitted via email to the Conference Secretariat no later than the June 15, 2022 by emailing firstname.lastname@example.org. If payment was previously made by bank transfer (or e-Transfer from a Canadian bank account), the notification must include all the relevant information regarding the bank account to which a possible refund may be remitted. Registrants wishing to cancel after June 15, 2022, will not be eligible for a refund; however, transfer of the registration to another delegate is acceptable.
For Canada visa application denials, the cancellation policy will be extended by one month to July 15, 2022, provided you submitted your application on or before April 15, 2022. Applicants must provide proof of the visa application date, the appointment date, and the denial letter to receive a refund.
If you test positive for COVID-19 prior to travelling and are unable to attend, refunds will not be issued. We encourage all participants to purchase trip insurance to cover this or any other medical cancellation eventuality.
- What happens if the in-person conference is forced to cancel?
In the unfortunate case the in-person conference is forced to cancel, it will proceed as a virtual event and all registration fee categories will be converted to the virtual rate.
- Can I convert my in-person registration to virtual registration should my situation change?
Yes, you may do so prior to 15 June 2022, to receive a refund for the difference in fees. We will honour the original price category (regular or late) that you selected during your initial registration.
- Can I bring my children to the conference?
Please contact the conference organizers if you need assistance with child care expenses.
- How do I obtain a letter of invitation?
To receive an invitation letter, delegates must first register for the conference and letters will only be issued to attendees who have paid for their registration in full.
All delegates who require a visa should start their application process at least three months prior to the Conference, as wait times for a visa interview can be long.